# Managing Google Calendar Membership

### **Requirements**

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- A Google account which is an existing member of the calendar with the `owner` role.

### **Accessing Calendar Sharing Settings**

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**1**. Access Google Calendar at [https://calendar.google.com/](https://calendar.google.com/)

**2**. Locate the "My calendars" section on the left side of the page.

**3**. Click the '**⋮**' button next to the name of the calendar you want to edit.

<table border="1" id="bkmrk--1" style="border-collapse: collapse; width: 28.642%;"><tbody><tr><td style="width: 100%;">[![image-1658863797503.png](https://wiki.sumnersd.org/uploads/images/gallery/2022-07/scaled-1680-/image-1658863797503.png)](https://wiki.sumnersd.org/uploads/images/gallery/2022-07/image-1658863797503.png)</td></tr></tbody></table>

**4**. When the pop-up menu appears, click the **Settings and sharing** option

**5**. Locate the **Share with specific people** section


#### **Adding Members**

<details id="bkmrk-1.-click-the-%27%2B-add-"><summary></summary>

**1**. Click the '**+ Add People**' button

**2**. Search for a user by their email address or name

**3**. Select the permission level that the new user should have

**4**. Click the **Send** button

The user will receive an email inviting them to join the calendar.

</details>
#### **Removing Members**

<details id="bkmrk-1.-locate-the-user-y"><summary></summary>

**1**. Locate the user you want to remove from the calendar

**2**. Click the '**✕**' button on the right side

<table border="1" style="border-collapse: collapse; width: 76.0256%;"><tbody><tr><td style="width: 100%;">**[![image-1658864273972.png](https://wiki.sumnersd.org/uploads/images/gallery/2022-07/scaled-1680-/image-1658864273972.png)](https://wiki.sumnersd.org/uploads/images/gallery/2022-07/image-1658864273972.png)**</td></tr></tbody></table>

</details>
#### **Editing Permissions for an Existing Member**

<details id="bkmrk-1.-locate-the-user-w"><summary></summary>

**1**. Locate the user who you want to change permissions for

**2**. Open the drop-down box on the right side, then select a new permission level

<table border="1" style="border-collapse: collapse; width: 75%;"><tbody><tr><td style="width: 100%;">[![image-1658864273972.png](https://wiki.sumnersd.org/uploads/images/gallery/2022-07/scaled-1680-/image-1658864273972.png)](https://wiki.sumnersd.org/uploads/images/gallery/2022-07/image-1658864273972.png)</td></tr></tbody></table>

</details>
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### **Permission Levels**

<table class="nice-table borders" id="bkmrk-access-permission-wh" style="width: 100%; height: 517.021px;"><tbody><tr style="height: 35.3958px;"><td style="width: 23.115%; height: 35.3958px; background-color: #ced4d9;">**Access permission**

</td><td style="width: 16.0968%; background-color: #ced4d9;">**Internal name**

</td><td style="width: 60.7882%; height: 35.3958px; background-color: #ced4d9;">**What others can do**

</td></tr><tr style="height: 70.0312px;"><td style="width: 23.115%; height: 70.0312px;">See only free/busy (hide details)

</td><td style="width: 16.0968%;">`freeBusyReader`  
</td><td style="width: 60.7882%; height: 70.0312px;">- Check when your calendar is booked and when it has free time, but not the names or details of your events.

</td></tr><tr style="height: 103.615px;"><td style="width: 23.115%; height: 103.615px;">See all event details

</td><td style="width: 16.0968%;">`reader`  
</td><td style="width: 60.7882%; height: 103.615px;">- Find details for all events except those marked as private.
- Find the time zone setting for the calendar.
- Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.

</td></tr><tr style="height: 137.198px;"><td style="width: 23.115%; height: 137.198px;">Make changes to events

</td><td style="width: 16.0968%;">`writer`  
</td><td style="width: 60.7882%; height: 137.198px;">- Find details for all events, including private ones.
- Add and edit events.
- Restore or permanently delete events from the calendar’s trash.
- Find the time zone setting for the calendar.
- Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.

</td></tr><tr style="height: 170.781px;"><td style="width: 23.115%; height: 170.781px;">Make changes &amp; manage sharing

</td><td style="width: 16.0968%;">`owner`  
</td><td style="width: 60.7882%; height: 170.781px;">- Find details for all events, including private ones.
- Add and edit events.
- Restore or permanently delete events from the calendar’s trash.
- Find the time zone setting for the calendar.
- Change sharing settings.
- Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.
- Permanently delete the calendar.

</td></tr></tbody></table>

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### **Supplemental Documentation**

1. [https://support.google.com/calendar/answer/37082](https://support.google.com/calendar/answer/37082)
2. [https://support.google.com/calendar/answer/37100](https://support.google.com/calendar/answer/37100)