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Managing Google Calendar Membership

Requirements

  • A Google account which is an existing member of the calendar with the owner role.

Accessing Calendar Sharing Settings

  1. Access Google Calendar at https://calendar.google.com/
  2. Locate the "My calendars" section on the left side of the page.
  3. Click the '⋮' button next to the name of the calendar you want to edit.

    1. image-1658863797503.png

  4. When the pop-up menu appears, click the "Settings and sharing" option.
  5. Locate the "Share with specific people" section.

Adding Members

  1. Click the "+ Add people" button
  2. Search for a user by email address or name
  3. Select the permission level the new user should have
  4. Click the "Send" button

The user will receive an email inviting them to add the calendar.

Removing Members

  1. Locate the user you want to remove from the calendar
  2. Click the "✕" button on the right side

    1. image-1658864273972.png

Editing Permissions for an Existing Member

  1. Locate the user you want change the permissions of
  2. Open the drop-down box near the right-side and select the new permission level

Permission Levels

Access permission

Internal name

What others can do

See only free/busy (hide details)

 freeBusyReader
  • Check when your calendar is booked and when it has free time, but not the names or details of your events.

See all event details

 reader
  • Find details for all events except those marked as private.
  • Find the time zone setting for the calendar.
  • Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.

Make changes to events

 writer
  • Find details for all events, including private ones.
  • Add and edit events.
  • Restore or permanently delete events from the calendar’s trash.
  • Find the time zone setting for the calendar.
  • Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.

Make changes & manage sharing

 owner
  • Find details for all events, including private ones.
  • Add and edit events.
  • Restore or permanently delete events from the calendar’s trash.
  • Find the time zone setting for the calendar.
  • Change sharing settings.
  • Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.
  • Permanently delete the calendar.
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