Skip to main content

Managing Google Calendar Membership

Requirements

  • A Google account which is an existing member of the calendar with the owner role.

Accessing Calendar Sharing Settings

1. Access Google Calendar at https://calendar.google.com/

2. Locate the "My calendars" section on the left side of the page.

3. Click the '⋮' button next to the name of the calendar you want to edit.

image-1658863797503.png

4. When the pop-up menu appears, click the Settings and sharing option

5. Locate the Share with specific people section

     

    Adding Members

    1. Click the '+ Add People' button

    2. Search for a user by their email address or name

    3. Select the permission level that the new user should have

    4. Click the Send button

    The user will receive an email inviting them to join the calendar.

      Removing Members

      1. Locate the user you want to remove from the calendar

      2. Click the '✕' button on the right side

      image-1658864273972.png

        Editing Permissions for an Existing Member

        1. Locate the user who you want to change permissions for

        2. Open the drop-down box on the right side, then select a new permission level

        image-1658864273972.png

          Permission Levels

          Access permission

          Internal name

          What others can do

          See only free/busy (hide details)

          		 freeBusyReader
          • Check when your calendar is booked and when it has free time, but not the names or details of your events.

          See all event details

          		 reader
          • Find details for all events except those marked as private.
          • Find the time zone setting for the calendar.
          • Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.

          Make changes to events

          		 writer
          • Find details for all events, including private ones.
          • Add and edit events.
          • Restore or permanently delete events from the calendar’s trash.
          • Find the time zone setting for the calendar.
          • Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.

          Make changes & manage sharing

          		 owner
          • Find details for all events, including private ones.
          • Add and edit events.
          • Restore or permanently delete events from the calendar’s trash.
          • Find the time zone setting for the calendar.
          • Change sharing settings.
          • Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.
          • Permanently delete the calendar.

          Supplemental Documentation

          1. https://support.google.com/calendar/answer/37082
          2. https://support.google.com/calendar/answer/37100
          No Comments
          Back to top