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Managing Google Calendar Membership

Requirements

  • A Google account which is an existing member of the calendar with the owner role.

Accessing Calendar Sharing Settings

  1. 1. Access Google Calendar at https://calendar.google.com/

  2. 2. Locate the "My calendars"calendars" section on the left side of the page.

  3. 3. Click the '⋮' button next to the name of the calendar you want to edit.

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    4. When the pop-up menu appears, click the "Settings and sharing" option.option

  2. 5. Locate the "Share with specific people" section.

    3. section

       

      Adding Members

      1. 1. Click the "'+ Add peoplePeople"' button

      2. 2. Search for a user by their email address or name

      3. 3. Select the permission level that the new user should have

      4. 4. Click the "Send" button

      The user will receive an email inviting them to addjoin the calendar.

        Removing Members

        1. 1. Locate the user you want to remove from the calendar

        2. 2. Click the "'✕"' button on the right side

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            image-1658864273972.png

            Editing Permissions for an Existing Member

            1. 1. Locate the user who you want to change the permissions of

              2. for

            2. 2. Open the drop-down box towardson the right andside, then select thea new permission level

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                Permission Levels

                Access permission

                Internal name

                What others can do

                See only free/busy (hide details)

                		 freeBusyReader
                • Check when your calendar is booked and when it has free time, but not the names or details of your events.

                See all event details

                		 reader
                • Find details for all events except those marked as private.
                • Find the time zone setting for the calendar.
                • Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.

                Make changes to events

                		 writer
                • Find details for all events, including private ones.
                • Add and edit events.
                • Restore or permanently delete events from the calendar’s trash.
                • Find the time zone setting for the calendar.
                • Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.

                Make changes & manage sharing

                		 owner
                • Find details for all events, including private ones.
                • Add and edit events.
                • Restore or permanently delete events from the calendar’s trash.
                • Find the time zone setting for the calendar.
                • Change sharing settings.
                • Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.
                • Permanently delete the calendar.

                Supplemental Documentation

                1. https://support.google.com/calendar/answer/37082
                2. https://support.google.com/calendar/answer/37100
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